Coordinator of President Office

Job description

Summary:

Provide personal administrative support to management and the university through conducting and organizing administrative duties and activities including receiving and handling information.

Duties:

• prepare and manage correspondence, reports and documents
• organize and coordinate meetings, conferences, travel arrangements
• take, type and distribute minutes of meetings
• implement and maintain office systems
• maintain schedules and calendars
• arrange and confirm appointments
• organize internal and external events
• handle incoming mail and other material
• set up and maintain filing systems
• set up work procedures
• collate information
• maintain databases
• communicate verbally and in writing to answer inquiries and provide information
• liaison with internal and external contacts
• coordinate the flow of information both internally and externally
• operate office equipment
• manage office space

Qualifications:

• BS/Diploma
• 2+ years of experience in a various secretary role,
• Excellent English & Arabic
• Proficient in Computers

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

• Knowledge of Microsoft Office and telephone protocol. Computer literate with the ability to learn new software applications.
• Professional verbal and written communication skills and the ability to type 60 wpm.
• Knowledge of planning and scheduling techniques.
• Ability to communicate effectively, both orally and in writing.
• Attention to detail, excellent organizational skills, and discretion with confidential information.
• knowledge of administrative and clerical procedures
• knowledge of business principles
• proven experience of producing correspondence and documents
• proven experience in information and communication management
• attention to detail
• confidentiality
• planning and organizing
• time management
• interpersonal skills
• customer-service orientation
• initiative
• reliability
• stress tolerance

Job Type: Full-time

Job Types: Full-time, Contract